Packages & pricing

Embroidery bar pricing, stated plainly

You are budgeting a line item, so here are the anchors before anyone asks for your phone number: staffed local stations start around $5,000, crew time bills at $250 per hour including setup and teardown, and travel adds $900 outside the Orange County / Los Angeles / San Diego corridor.

Package shapes

Three ways bookings usually land

The Session

from ~$5,000 local

One embroidery head + operator + attendant
2–3 hour service window
Monogram menu, 3 styles, digitized & test-stitched
~75–100 caps or totes included

Fits: showers, welcome parties, VIP lounges, guest lists under 150.

The Program

mid four figures to low five, sized to count

Two heads or stitch + patch hybrid
3–4 hour window, 150–350 guests
Expanded garment menu (caps, hoodies, totes)
Chenille letters and patch wall for rush absorption

Fits: holiday parties, conference receptions, brand activations. Our most-booked shape.

The Residency

multi-day, quoted per program

Multi-day trade show or conference presence
Daily garment replenishment and menu rotation
Optional pairing with live DTF printing stations
Nationwide travel with the $900 fee outside SoCal

Fits: expo booths, sales kickoffs, multi-day festivals.

What moves the number

Five inputs decide your quote

Service window. Crew time is $250/hr and covers arrival through teardown, so a tight three-hour window prices better than an all-day trickle.
Guest count vs. machine heads. Each head serves 8–12 guests hourly. We add heads or a patch press until the math covers your list — that hardware scales the price.
Garment menu. A cap-and-tote menu costs less per piece than hoodies and robes. Blank costs pass through transparently on one invoice.
Artwork prep. Monogram menus digitize quickly; a custom logo with fine detail takes longer to digitize and test. We confirm stitch files the week before, never at the venue.
Geography. OC, LA and San Diego are local. Las Vegas and beyond add the flat $900 travel fee plus any venue-imposed costs.

Compare honestly

Against the alternative

Pre-embroidered bulk merch runs less per unit — and a third of it ends up in a closet unclaimed because sizes and tastes were guessed months out. A bar flips the model: guests choose the garment, the thread and the name, so nearly every piece leaves on a person. Planners tell us the leftover-box line item disappearing is what sells the second booking. For the full cost breakdown with worked examples, read how much does an embroidery bar cost or the packages explainer.

Turn these anchors into your number

Give us the date, venue city, guest count and window, and we return one all-in figure with the machine plan behind it.

Prefer to talk it through? Call (562) 614-4800 or email contact@merchtroop.com.